China Hotel Check-In for Foreigners: What You Need to Know (2025)

Checking into a hotel in China isn't complicated, but it's different enough from what you're used to that a little preparation goes a long way. Between registration requirements, hotels that may not accept foreigners, and the occasional language barrier, there are pitfalls to avoid.

This guide covers everything you need for smooth check-ins throughout your trip.

The Registration Requirement

Here's something that surprises many visitors: every hotel in China is legally required to register foreign guests with the local police within 24 hours of check-in.

This isn't as ominous as it sounds. It's a routine bureaucratic procedure that's been in place for decades. The hotel handles all the paperwork—you just need to provide your passport.

What this means practically:

• Hotels will photocopy or scan your passport at check-in
• Your information goes into a police database
• You receive a registration slip (keep this—you might need it)
• That's it. No police visits, no interrogations.

The "Where Are You Staying" Question at Immigration

When you enter China, immigration may ask where you're staying. This is connected to the registration system. Have your first hotel's address ready—either on a printout or your phone.

Not All Hotels Accept Foreigners

This is the part that catches travelers off-guard: some hotels in China are not licensed to accept foreign guests.

It's not about discrimination—it's about paperwork. Hotels need specific permits to process foreign guest registrations. Budget hotels and smaller guesthouses often lack these permits because the application process is burdensome and their foreign guest volume doesn't justify the effort.

How to Avoid This Problem

Book through international platforms. Hotels listed on Booking.com, Agoda, Trip.com, and similar platforms have, by definition, proven they can accept foreign guests. The platforms verify this before listing properties.

Check reviews for "foreigner-friendly" mentions. Previous foreign guests will often note whether check-in was smooth.

Use the hotel's English name. If a hotel markets itself internationally and has an English name, it almost certainly accepts foreigners.

Call ahead for local hotels. If you're booking a smaller hotel or guesthouse directly, confirm they accept foreign passports before arriving.

What Happens If a Hotel Can't Register You

You'll be turned away at the front desk, usually apologetically. This is frustrating after a long travel day, but arguing won't help—the hotel literally cannot enter your information into the system.

Your options:

• Find another hotel (apps like Trip.com can show availability nearby)
• Ask the hotel to recommend a nearby property that accepts foreigners
• In desperate situations, try a nearby international chain (Marriott, Hilton, IHG properties always accept foreigners)

The Check-In Process

Assuming you're at a foreign-friendly hotel, here's what to expect:

Step 1: Present Your Passport

Hand over your passport. The receptionist will scan or photocopy the information page and your visa page. This is normal and required.

Step 2: Provide Your Itinerary (Sometimes)

Some hotels ask where you're traveling next or request your departure flight information. This feeds into the registration system. A simple answer like "Shanghai" or "back to USA" suffices.

Step 3: Payment

Most hotels require payment upfront, either the full stay or a deposit covering your booking plus a safety margin for incidentals.

Payment methods:

• Credit cards: International cards are widely accepted at 3-star hotels and above
• Mobile payment: Alipay and WeChat Pay work everywhere
• Cash: Accepted but increasingly rare as primary payment

Many hotels place a hold on your card rather than charging immediately. This hold typically releases 24-48 hours after checkout.

Step 4: Receive Your Key and Registration Slip

You'll get your room key (usually a keycard) and often a small slip confirming your registration. Keep this slip somewhere safe—it's occasionally requested when booking train tickets or in other bureaucratic situations.

Step 5: Security Deposit

Chinese hotels commonly collect a cash deposit (¥200-500) or card authorization to cover potential room damages or minibar charges. This is refunded at checkout after a room inspection.

Tips for Smooth Check-Ins

Have Your Booking Confirmation Ready

Chinese hotel names can be confusing—the English name on Booking.com might differ from the name on the building. Having your confirmation number and the hotel's Chinese name ready eliminates confusion.

Learn the Hotel's Chinese Name

This is useful for taxis too. Your driver might not recognize "Garden View Hotel" but will know exactly where "花园景酒店" is.

Take Photos of Everything

Photograph your passport, visa, registration slip, and hotel business card. If you lose the originals, these photos can save you in various situations.

Understand Check-In/Check-Out Times

Standard in China:

• Check-in: 2:00 PM or 3:00 PM
• Check-out: 12:00 PM

If you arrive early, most hotels will hold your luggage. Late check-out is sometimes available for a fee—ask nicely at the front desk.

The Room Inspection at Checkout

Don't be alarmed when staff inspect your room before refunding your deposit. This is standard practice in China, not an accusation. They're checking for damages and unreturned items.

Special Situations

Airbnbs and Private Rentals

Legally, Airbnb hosts are supposed to register foreign guests with local police, but compliance is inconsistent. Some hosts are diligent about this; others ignore the requirement entirely.

The practical risk is low—police rarely check unless there's a specific issue. But technically, staying unregistered violates your visa conditions. For short stays, most travelers don't worry about this. For longer stays, discuss registration with your host.

Staying with Friends

If you're staying with Chinese friends or family, they're supposed to register you at the local police station within 24 hours. Some hosts know this process well; others have never done it.

The registration involves:

• Visit the local 派出所 (police station)
• Bring your passport and your host's ID
• Fill out a form
• Receive a registration certificate

Again, enforcement varies. In major cities with many foreigners, it's routine. In small towns, police might be confused by the process.

Hostels

Youth hostels generally accept foreigners and are registered to do so—that's part of their business model. The dorm environment means you'll meet other travelers, which has its own appeal.

Registration process is the same as hotels: present passport, get registered, receive your bed assignment.

Red Flags and Warning Signs

Hotels That Ask You Not to Register

Occasionally, a budget hotel might offer to let you stay "off the books" to save paperwork. Decline this offer. Being unregistered creates problems if anything goes wrong during your stay—you have no official record of being there.

Hotels That Can't Process Your Passport

If the front desk seems confused by your foreign passport or their computer won't accept it, you're probably at a hotel not licensed for foreigners. Save yourself time and try another property.

Requests for Your Passport Overnight

Hotels should scan your passport and return it immediately. If they want to keep it overnight "for processing," politely decline and offer to return in the morning to complete paperwork. Your passport should never leave your possession for extended periods.

The Business Card Trick

Every Chinese hotel has a business card at the front desk with the hotel's name, address, and phone number in Chinese. Grab one (or several) at check-in.

This card is invaluable:

• Show it to taxi drivers to get back to your hotel
• Use it when giving your address to delivery services
• Reference it when telling people where you're staying

Tuck it in your wallet and thank yourself later.

Language at the Front Desk

Most hotels accustomed to foreign guests have English-speaking staff, at least at 3-star and above properties. Budget hotels may not.

Useful phrases:

• 入住 (rùzhù) — Check in
• 退房 (tuìfáng) — Check out
• 房间 (fángjiān) — Room
• 预订 (yùdìng) — Reservation

When language fails, show your booking confirmation on your phone. The confirmation number crosses all language barriers.

Common Misconceptions

"My visa allows me to stay anywhere"

Your visa permits you to be in China, but individual hotels still need the proper permits to register you. The visa doesn't override the hotel licensing system.

"I can just pay cash and skip registration"

The registration isn't about payment tracking—it's a legal requirement. Cash payment doesn't exempt you from being registered.

"Five-star hotels don't have these issues"

True, international chains and luxury hotels always accept foreigners. But the registration process is the same regardless of hotel level—everyone gets registered.

---

Planning your accommodations? The China Survival Kit includes city-by-city hotel recommendations and booking tips.